Export from BrainStorm to a Word Outline [Superseded]

tips and hints on using BrainStorm with other programs

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Export from BrainStorm to a Word Outline [Superseded]

Post by david » Mon Oct 24, 2005 4:08 am

Update: It seems that the supplied macro will only work if it is also installed in the Normal.dot file. While we figure out how this happened, here is information about one which is free-standing. It is also just the macro and not the style sheet as well:

http://www.brainstormsw.com/phpBB2/viewtopic.php?t=93

---------------------------------------------

BrainStorm comes with a Word template called bsw.dot. It contains nine header styles and a macro.

On XP, it goes here, [Drive:]/ Documents and settings/ [User name]/ Application Data/ Microsoft/ Templates

You may need to temporarily lower your macro security level while you install the bsw.dot file.

Use Tools/ Customize/ Keyboard/ Macros to assign a hotkey to it.

Write from BrainStorm with 'Use tabs instead' and 'Write to clipboard ...' selected.

In Word, choose New from template and use the bsw.dot that you installed. Paste the contents of the clipboard then activate the macro. You can work in normal view or outline view.

PS You'll possibly be relieved to hear that Word, and many other programs, will also make sense of files published using the simple outline option of BrainStorm's Publish HTML command.
Last edited by david on Fri Mar 31, 2006 1:13 am, edited 5 times in total.
David Tebbutt

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Outliners.com on exporting from BrainStorm to Word

Post by david » Mon Oct 24, 2005 11:54 am

Outliners.com has a thread on moving from BrainStorm to Word:

http://www.outliners.com/discuss/msgRea ... 7?mode=day
David Tebbutt

wamckee1
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Outline Macro does not appear

Post by wamckee1 » Tue Oct 25, 2005 7:49 am

I followed the steps you listed, but when I placed the brainstorm template in the folder and opened it, no "outline" macro was loaded.

Is there something more I have to do to "install" the template?
Arthur McKee

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Macro

Post by david » Tue Oct 25, 2005 8:09 am

Yes - you have to drop the macro security level down.

Word doesn't tell you that it has refused to install the macro.

You need to navigate to Tools/Options/Security/Macro security and drop the security level.

Install the macro then restore the security.
David Tebbutt

wamckee1
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I did lower the security

Post by wamckee1 » Tue Oct 25, 2005 8:13 am

and the macro still does not appear.

I will say this: I inadvertently opened the template before I lowered the security level.

I then closed the template, lowered the security level, and reopened the template.

Still no macro.
Arthur McKee

david
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Word macro

Post by david » Tue Oct 25, 2005 8:32 am

This is a Word issue and I'm on the road at the moment.

I think it's about removing all traces of what you've done, putting the macro in the correct folder, dropping security level, reinstalling, reactivating and assigning a keystroke combo.

Here's a note from last year which might start you off. If no-one else replies, I'll get back to this tonight.

First of all, I am using the version of Word that I got with Office XP
Home - Word 2002.

BSW.dot contains two things: a format for displaying and editing stuff
in Word and a macro for converting tabbed indented material into an
outline.

You need your security level set to 'Low' to accept the macro part of
the template. You can change it back once you've taken it on board.

If you put the Macro into Normal.dot then it's available at all times,
regardless of whether the document is opened with BSW.dot.

Here's the sequence I went through:

Clean up:

I removed my bsw.dot template from Word's Normal.dot and also from
the templates folder in ... /[user name] /Application data /Microsoft
/Templates. For some reason, I could not erase it from the 'New from
Template' area of Word.


Add BSW.dot:

So, starting clean, I put the latest copy of BSW.dot into the
templates area. I invoked it from the 'New from Template'/General
Templates area of Word. (Although I later discovered that the bsw.dot
that was already there started working again as well.)

This served to provide a format for the new document, but the Macro
was not accessible at this point. But I could, as Graham pointed out,
see it in the Visual Basic area and I could run it from there.


Add Outline Macro to Normal.dot:

I opened Tools/Macro/Macros.../Organizer and, in the left drop-down,
selected BSW.dot. This put Outline into the left pane.

I copied Outline into Normal.dot in the right pane.

[I should mention at this point that the Outline name is probably more
correct than BrainStorm because it will work for any incoming tabbed
outline. I tried changing the name in Organizer and, while it changed
it for that view, this didn't find its way out to the Macro list, even
after restarting Word.]


Assign hotkey:

There was no hot key combo associated with the macro. This is
something I shall have to investigate. There's a chance I removed it
deliberately in case it clashed with a user's existing settings.

However, I added a hotkey by going into Tools/Customize.../Keyboard...
then selecting Macros in categories and Outline in Macros. I chose
Ctrl+Alt+O then pressed Assign (easily forgotten, as I discovered).
Then Close/Close.


In action:

Paste a tabbed outline into a blank Word document, press your
preferred hotkey combo, and it turns into an outline according to your
chosen heading styles.

If the document was created as a New one using BSW.dot, then we have
chosen a set of heading styles for you.

Either way, if you click on Outline view, you now find the material
is presented with all the pluses and minuses in the right place.
David Tebbutt

wamckee1
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That did the trick

Post by wamckee1 » Tue Oct 25, 2005 11:31 am

I now have the template and the macro.

Question: How do you adjust the headings globally using the macro? Or is it just a matter of adjusting the outline style?

Thanks.
Arthur McKee

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Word macro

Post by david » Tue Oct 25, 2005 12:29 pm

I'm afraid you're in the world of Word now.

It's all a bit beyond me. I managed to create the template and the macro but, as soon as I'd done it, the details evaporated from my brain.

I could probably dig out the source. Drop me a note if you want me to rummage: david at brainstormsw dot com.
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Did I misunderstand the question?

Post by david » Tue Oct 25, 2005 2:03 pm

Unless you mean 'how do I apply the headings to a tabbed file?'

Answer, Write to clipboard with tabbed indents. Go into Word, select File/New, choose bsw.dot as the template, paste, press your macro control key combo.
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wamckee1
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Thank you

Post by wamckee1 » Tue Oct 25, 2005 2:25 pm

Yes, the outline macro works better with the brainstorm template than without it, largely because the template has the proper outline headings, whereas my normal template does not (my oversight).

Thanks for working through this with me.

Best regards,
Arthur McKee

david
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You're welcome

Post by david » Tue Oct 25, 2005 3:27 pm

No problem. Sorry I was a bit elusive and hasty today.

Hopefully the thread will help others.

Thanks for the conversation.
David Tebbutt

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Post by HPG » Wed Mar 29, 2006 7:22 am

May I reactivate this thread? I'm having no luck whatsoever either with BSW.dot or outline.dot -- I follow the steps in the various instructions (lowered macro security levels, etc) and I can neither see any macros installed, nor, if I use outline.dot, do I get anything other than a set of tabbed entries when I paste a tabbed print-to-file from BrainStorm into a document created with the outline.dot template.

I'm obviously missing a step somewhere. Is it possible for someone who's mastered this one to set out an idiot's guide to importing to Word from BrainStorm? I, for one, would be pathetically grateful.

Thanks!

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Post by david » Wed Mar 29, 2006 7:37 am

Oh dear. This is a real can of worms isn't it? It all seemed such a good idea when it started.

If anyone else can help, we'd love to hear from you.

But, as soon as I lift my head from my current work (later today I hope), I shall try and go through the process from scratch on my machine and report back here.
David Tebbutt

HPG
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Post by HPG » Wed Mar 29, 2006 7:53 am

Thanks, David -- that would be much appreciated.

I wish I had a penny for everything I'd started which had seemed a good idea at the time, but...

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Post by david » Wed Mar 29, 2006 8:37 am

Now I'm totally baffled. It all worked fine. So here are the steps I took:

First, the bsw.dot file should around 32k. (If it's 47k, I have no idea why, but I saw that some of mine were. That is incorrect.) The file is in the program files\brainstorm\ folder

Copy this to this location (assuming you have permissions (could this be the problem? Are you on a network?)) [drive]\Documents & Settings\[username]\Application Data\Microsoft\Templates\ ***

Open Word. Set Options\Security\Macro security\ to low.

Select New from the menu (this is very important). From the right-hand sidebar select bsw.dot.

Open Tools\Macro\Macros...\Organizer...

In "Macro project items available in:" select bsw.dot. Outline will appear in the window. On the right it should say 'Normal.dot', if it doesn't then navigate to it at the *** location above. Then select 'Outline' on the left and copy it to the right. Close the files and the dialogue.

Assuming you have written a BrainStorm model to the clipboard with tabs selected, all you need do is paste into the currently open Word document. It will look horrible.

But now go to Tools\Macro\Macros...\ select Outline and Run and it will all look beautiful.

You can also go to View\Outline and use the Word outliner on it.

If none of this goes according to plan, please write to me as david at brainstormsw dot com. Or pick up the phone. My desk number is +44 (0) 1895 677 845. Please respect UK waking hours. Thanks.
David Tebbutt

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